This Policy describes how we may obtain personal data, the types of personal data we may obtain, how we use, share and protect the personal data, the rights of consumers with respect to their personal data, how to correct, change, or remove it and how to contact us about our privacy practices.
The M3 Group, named to represent Medicine, Media, and Metamorphosis, was founded with the goal of changing the world of medicine through full use of the power of the Internet.
The M3 Group is comprised of affiliated companies owned by M3, Inc., a publicly traded company on the Tokyo Stock Exchange (jp:2413) with subsidiaries in major markets including USA, UK, Sweden, Japan, South Korea, and China. The M3 Group provides services to healthcare and the life science industry, including market research, medical education, ethical drug promotion, clinical development, job recruitment, and clinic appointment services.
You must register to access our full Services; however, you may be able to access certain limited areas of the Site without registering.
Account Registration: You must register to access our full Services. When you register for the Services, you are asked to provide identifying information including your name, email address, zip code and other professional information, e.g. specialty and profession. Additional information may be requested, which may be required to access some Services. We may collect additional information about registered users from third party sources to assist us in providing the Services. For example, we may use such third-party sources to verify and update registration information and confirm licensure status using NPI and ME numbers.
Electronic Newsletters : The Services include free electronic newsletters sent to users via email to provide specific information on the appropriate or selected topics. As part of your MDLinx membership, you are automatically subscribed to receive said services. You may remove yourself from the mailing list at any time by following the instructions provided at the end of every newsletter.
Industry Sponsored Programs : From time to time, registered users may be invited to participate in industry-sponsored programs, events, offers and pre and post marketing surveys. Registered users who participate through engaging with our sponsored banner advertisements, text advertisements or emails may be directed to the sponsor’s website. Please see ‘Third Party Sites’ for further details on how your personal details will be processed.
Quiz Content : The Services may include quiz content (i.e. “Smartest Doc”, “Board Exam Prep”). The responses of registered users to quizzes will be recorded by us in order to provide the service. In the case of quizzes that are sponsored by one of our partners, responses to the quiz may be shared, along with identifying information about the respondents, with the sponsoring partner.
Additional Forms and Emails : We may also ask you to provide additional information after you register if you want to obtain additional services or information, or to resolve complaints or concerns. We will only use this information to provide the requested information or service.
MDLinx collects information about your activity on the Site and through our advertisements using technologies including cookies, web beacons, server log files, and similar technologies. Additionally, MDLinx utilizes third party services, such as Google Analytics, to collect and analyze information about your activity. MDLinx’s partners, advertisers, and Affiliates may also collect information about your activity on the Site using cookies, web beacons, and similar technologies. A list of third party services, partners, advertisers and Affiliates can be provided on request, and the details of their collection methods are available from each third party.
Web Beacons: MDLinx and our third party business partners may also use "web beacons" or clear .gifs, or similar technologies, which are small pieces of code placed on a web page, to monitor the behavior and collect data about the visitors viewing a web page. For example, web beacons may be used to count the users who visit a web page or to deliver a cookie to the browser of a visitor viewing that page.
We and our third-party business partners use information recorded using cookies, web beacons and other similar technologies, as well as other information that we or they have, to provide you with an optimal website experience. This includes measuring the effectiveness of our ads and your interactions them, and tailoring offers and advertisements to you for products or services you may find helpful on the Site and third-party sites.
We retain and use the information we collect about you as follows:
Your email address will not be sold to a third party if you sign up to be included on our email distribution list. Our periodic email distributions include emails announcing job openings, email newsletters, quiz programs, and information about other Services. You may opt out or unsubscribe at any time by using the unsubscribe link within the email, directly through your account profile on the Site or by emailing us via email@example.com .
MDLinx may target Services, advertising, and marketing (e.g. email and website communications) based on information that you provide when you register for the Services, information that MDLinx receives from third party sources, and on your history of usage of the Services. For example, a user that registers with oncology as his/her specialty, or frequently uses oncology-related Services, or informs MDLinx that oncology is a significant component of his/her practice may be served oncology-related advertisements and oncology-related sponsored programs, on both MDLinx and on sites managed by third parties with whom we have trusted relationships, including advertisers and/or their agents, as described below.
In addition to aggregate information, we may share some personally identifiable information with third parties as described below.
Advertisers : When you are exposed to an advertisement through the Services (whether on the Site or in an email, mobile ad or another Service), MDLinx may provide your personal data (which, in this context, is your name, area of specialty practice, NPI number, and country of residence) and information about your engagement with the Services (e.g., whether you viewed, interacted with or requested information about promotional content) to advertisers and/or such advertisers' agents as well as to potential advertisers and their agents . Additionally, when you become a registered user of the Services, we may provide your personal data (as defined in the prior sentence) to potential advertisers and their agents.
We will NEVER provide advertisers with your personal contact information such as email, phone number or mailing address without your consent.
Affiliated Companies : MDLinx is part of the M3 Group of companies that provide Internet services for physicians and other healthcare professionals around the world "; each, an "Affiliate." MDLinx may share your personal information with Affiliates, which may use your personal information to send you emails about services they provide, new programs and selected information from their sponsors as it relates to your specialty or area of clinical practice.
Quiz Games : If you participate in our Quiz Games Services and rank highly, your name or registered pseudonym may appear on the live leaderboards and in certain communications to our members. Your answers to the quiz questions and personal data may also be shared with the sponsors of the quiz games.
By electing to use the Career Center, you are able to search for jobs in your area, register to receive emails about future job postings, and/or to permit employers and recruiters to contact you directly regarding job offerings. You may search job postings without being a registered user, but in order to receive email communications and participate in the interactive areas to be found at the Career Center, you must be a registered member. You may apply for a job without full registration however we require some personal information to be submitted which includes name, email address and resume.
If you elect to use the "Post My CV" service we may collect the following personally identifiable information and share this information with our sister company, PracticeMatch Corporation ( www.practicematch.com ), to increase your career opportunities.
Your personally identifiable information allows us to share your job preferences and work experiences with prospective employers and recruiters, and communicate with you about potential employment opportunities.
Selecting the standard posting option to post your CV on MDLinx Career Center exposes you to thousands of potential employers each day. This option gives you the most visibility to the broadest employer and recruiter audience possible by making your profile and CV searchable in our databases. If you select this option, any registered employer or recruiter who purchases access to the database can view your profile or CV and contact details (to the extent you include them in your profile or CV).
We attempt to limit access to our searchable databases to legitimate users such as paying employers, recruiters, hiring managers, headhunters and human resource professionals ("Hiring Organizations"), but cannot guarantee that other parties will not gain access to the databases. We do not verify the credentials of Hiring Organizations and cannot control the use of profiles and CVs by third parties who access such profiles and CVs while they are in our searchable databases. It is your responsibility to evaluate all Hiring Organizations and any offers made by Hiring Organizations. You may remove your profile or CV from our searchable databases at any time. However, employers, recruiters and others who have paid for access to that database, as well as parties who have otherwise gained access to the database may have retained a copy of your profile or CV in their own files or databases. We cannot control the retention, use or privacy of CVs or profiles that have been downloaded by third parties. Accordingly, you should not put information you would not want made public in your profile or CV.
This option allows you to post your CV on the Site without having it searchable by or viewable to employers and recruiters. The benefit is that you can quickly and easily apply for jobs without retyping your information, and you provide your CV only to those employers you are specifically interested in.
Hiring Organizations may post job opportunities on the Site. We do not verify the credentials or availability of applicants and it is your responsibility to evaluate all applicants. You may remove your job opportunities from our searchable database at any time. However, parties who have gained access to the database may have retained a copy of your profile in their own files or databases. We cannot control the retention, use or privacy of profiles that have been downloaded by third parties. Accordingly, you should not put information you do not want made public in your advertisement.
Certain Services may request personal and sensitive information, such as information about your health and self-reported information such as racial, ethnic origin, sexual orientation, and current medical conditions. If you elect to provide such information, you consent to it being used by us to:
We will not use your sensitive information without your consent unless: (i) the information has been anonymized or aggregated so that you cannot reasonably be identified as an individual; or (ii) a legal obligation requires us to use it in some way (e.g. a court order requires us to disclose the information).
If your Registration Information changes, you may access, correct or update it from your Account Settings page. You may also modify and delete certain parts of your information, or update your consent status. Please note that you may not be able to delete certain user content that has been shared with others through the Service and that you may not be able to delete information that has been shared with third-parties, though we can work with you to prohibit your data from being shared with third-parties in the future.
Should you require further information, this can be requested by contacting firstname.lastname@example.org . Upon request MDLinx will provide you with information about whether we hold, or process, any of your personal information; or, provide assistance on correcting, updating or receiving a copy of your data within forty-five (45) days.
If you no longer wish to participate in our Services or no longer wish to have your personal information processed by us, you may close your account by sending a request to the Privacy Team at email@example.com .
When closing an account, we remove all Personal Information within your account or profile within forty-five (45) days of our receipt of your request. We may need to keep some information for legal purposes, for example any payment information.
If, at any point, you decide to change or limit the extent of processing of your personal information, you can contact our Privacy team at firstname.lastname@example.org . We will respond to your request within forty-five (45) days.
You always have the option to review your personal information you've shared with us on your account profile page. In addition, you may also request to have this data transmitted to another company. Please note, to protect the confidentiality of our users, we may verify your identity prior to transmitting this data.
As a user of our Services, you have the right to object at any time to the processing of your personal information and any direct marketing that you receive based on your personal data. In order to object, please use the opt out process below.
MDLinx engages with users who register on our Site and elect for e-mail communication. For example, we may use your email address to send newsletters or discussion group updates, to send you notice of payments, to send you information about changes to our products and services, and to send notices and other disclosures as required by law.
We provide you the opportunity to exercise an opt-out choice if you do not want to receive other types of communication from us, such as emails or updates from us regarding new services and products offered on the Site.
Users always have the opportunity to "opt–out" or change preferences via a link in the footer of all non–transactional email messages or by accessing the "My Account" page on the registered site. These options are made available in email messages delivered from our company. Alternatively, you may request to have your personal information modified or removed from our databases by sending a request via email at email@example.com , including your first and last names and email address with which you originally registered.
Please note that you may not opt-out of receiving non-promotional messages regarding your account, such as technical notices, purchase confirmations, or Service-related emails.
MDLinx takes information security seriously. To prevent unauthorized access or disclosure, to maintain data accuracy, and to ensure the appropriate use of information, MDLinx uses a range of physical, technical, and administrative measures to safeguard your Personal Information. In particular, all connections to and from our website and mobile application are encrypted using Secure Socket Layer (SSL) technology.
Please recognize that protecting your Personal Information is also your responsibility. We ask you to be responsible for safeguarding your password authentication information you use to access our Services. You should not disclose your authentication information to any third-party and should immediately notify MDLinx of any unauthorized use of your password. MDLinx cannot secure Personal Information that you release on your own or that you request us to release.
Your information collected through the Service may be stored and processed in the United States or any other country in which MDLinx, its Affiliates, or service providers maintain facilities and, therefore, your information may be subject to the laws of those other jurisdictions which may be different from the laws of your country of residence.
MDLinx is committed to protecting the privacy of children as well as adults. None of our Services are designed for, intended to attract, or directed towards children under the age of 18. Should we become aware that we have collected personal data of a minor under the age of 18, we will immediately delete such information.
We will retain your information for as long as your account is active or as needed to provide you with our services. If you wish to cancel your account or request that we no longer use your information to provide you services, contact us at firstname.lastname@example.org . In addition, we will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
M3 USA Corporation
501 W. Office Center Drive; Suite 410
Fort Washington, PA 19034
For all other questions regarding your account, preference changes, or our services, please e-mail email@example.com .